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Job Purpose

• To supports the Production Manager in overseeing, coordinating and managing the daily production operations of the oil palm mill.
• This role involves ensuring that production targets are met efficiently, quality standards are maintained, and safety protocols are followed.

Key Responsibilities

Production Planning and Management:

• Assist in developing and implementing production plans to meet production targets and customer demands.
• Collaborate with the Production Manager to schedule milling and processing activities efficiently and effectively organize and supervise shift work and handovers
• Oversee inventory management systems for levels of raw materials, such as oil palm fruit bunches, and other supplies. Ensure accurate monitoring of stock levels and sustainable waste management

Quality and Standards Compliance:

• Uphold strict standards and ensure compliance with standard operating procedures (SOPs), safety protocols and environmental regulations
• Support the implementation and enforcement of quality control measures in liaison with laboratory for quality assurance and monitoring efficiency of production process
• Conduct regular inspections and quality checks during the milling process and address quality issues through root cause analysis as needed.

Maintenance and Repairs:

• Identify and report equipment malfunctions and maintenance requirements and issue job cards for maintenance department.
• Pro-actively follow-up on preventive maintenance, servicing, breakdowns and repairs with maintenance team.

Production Reporting:

• Maintain and compile accurate production records, including CPO yields, downtime, and quality metrics.
• Prepare and submit regular reports on production performance to mill management in full understanding of performance parameters and indicators.

Leadership and Teamwork:

• Work with the Production Manager to identify areas for process improvement and cost reduction.
• Foster a culture of continuous improvement and skill development and provide training and mentorship to mill operators and workers.
• Effectively collaborate and communicate with other departments such as Utilities, Quality assurance and Maintenance

Additional Responsibilities:

• Any other responsibility that may be assigned from time to time by Production Manager /Factory Manager

Job Specification

• Bachelor’s Degree / HND in Production Engineering, Mechanical Engineering, Food Engineering/Technology and any other relevant field and equivalent work experience.

Additional Qualification:

• Several years of hands-on experience in oil palm milling operations, with a proven track record of supervisory roles.
• In-depth knowledge of large-scale oil palm milling processes, equipment, and maintenance.
• Strong leadership, interpersonal skills and effective communication and teamwork skills.
• Knowledge of safety regulations and environmental compliance in the palm oil industry.
• Excellent problem-solving and decision-making abilities.
• Proficiency in using production management software and tools.

Basic Skill:

• Ability to work in a physically demanding environment, including standing and walking for extended periods.
• Willingness to work in shifts, including nights and weekends, as required.
• Exposure to noise, machinery, varying temperatures and challenging weather conditions.

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Job Purpose

• Lead and implement the Health, Safety, and Environment (HSE) system, programs and procedures that comply with standards, policies, code of practices and local Legislation.
• Reduce occupational health risk on the field and improve safety.
• Reduce environmental impacts, reduce footprint and improve conservation areas conditions.

Key Responsibilities

General:

• Lead actions linked with safety and environmental policies of group and country.
• Follow requirements of Performance Standard (e.g. IFC, RSPO, etc.) and put action to reduce any gaps. – Follow up non-compliances in terms of HSE and corrective actions.
• Review Hazard Identification, Risk Assessment and Risk Control (HIRAC) in consultation with workers. 

Standardisation/Certification:

• Put in place and maintain certifications (ISO, RSPO, or other OH&S certificates etc.).
• Conduct internal audits and regular worksite inspections and report to management. – Follow up non-compliances in terms of HSE and correctives actions. .
• Put in place corrective and preventive actions.

Action Plan:

• Follow up on actions linked with Health Safety and Environmental Action Plan (e.g. H&S plan).
• Planning and following up on other relevant action plans (HCV and HCS action plans).
• Follow up on actions of external recommendations (Proforest, Customers, Funders, etc.).

Documentation:

• Drafting and annual reviewing of SOPs (e.g. HSE et emergency response procedure).
• Ensure proper implementation of HSE procedures and documents.
• Review assessments (e.g. occupational risk assessment, EIA, HCV-HCS, EPA, water and waste) and action plan.

Administration / Legality:

• Ensure conformity with legal requirements for all activities linked with environmental and social exigence and regulatory monitoring (Environmental Management Plan).
• Contribution to mission of safety and environmental inspections (administration etc.).
• Ensure good communication with local authorities in terms of environment and safety.

Monitoring:

• Monitoring of assessment related with HSE (HCV, HCS, ESIA, surveys, CA/BDP management, etc.).
• Compile and analyse reports and statistics on occupational, incidents, near-miss.
• Monitoring of effluents, with action plan to properly manage them.

Management:

• Coordination of HSE activities at all sites and estates under his authority.
• Attend interviews for the recruitment of HSE team members.

Training / Sensitization:

• Develop and implement training and sensitization matrix related to HSE (and certification requirements).
• Prepare budget for the training plan.
• Monitor training efficiency and effectiveness.
• Development of training material.

Budget:

• Prepare and submit budget for HSE department.
• Investment proposal for the 5 years business plan (if any).
• Monitoring HSE investment plan and new projects (if any).
• Identification and ordering of PPE and safety equipment.
• Follow and approve expenditure of HSE department, report special expense to hierarchy.

In a specific way (Tasks – not exhaustive):

• Writing of HSE reports.
• Organise and participate in HSE training, sensitization, toolbox meeting, etc.
• Organise and facilitate periodic HSE committee meetings (CSST when required).
• Guide the committee to ensure that the H&S of the workers is protected (women health in particular).
• Collaborate with the gender / women welfare committee to address specific H&S risks for women worker.

Safety:

• Management of fire risk
• Ensure that sufficient and appropriate PPEs are provided to all workers based on H&S assessment and enforce compliance with PPE rules and regulations.
• Follow up chemicals list and outdated products.
• Follow up on work accident, incidents, near-miss accidents.
• Conduct Investigations on the causes of accidents.

Health:

• Maintain healthy environment at work, factory and housings.
• Follow up medical activities and dispensary.
• Organize medical check-up (when mandatory).
• Pest control.

Environment:

• Following the works related with ESIA and improvement of work environment.
• Follow important ecological areas into the plantation (swamp, buffer zones, conservation areas, BDP, etc.).
• Management of industrial and house waste (recycling).
• Obtain and maintain environmental permits.

Additional Responsibilities:

• Any other responsibility that may be assigned from time to time by C.O. O

Job Specification

• Master’s Degree in HSE, Occupational Health & Safety or relevant field

Additional Qualification:

• At least 5 years working experience in related field
• Additional professional qualification in HSE and Fire Safety Management System
• Working Knowledge in HSE systems and Audit techniques
• Training in HIRAC

Basic Skill:

• Ability to develop strategic plans and establish specific targets using logic and reasoning to resolve problems.
• Excellent report writing skills
• Ability to think strategically and to change the status quo
• Ability to make effective presentations.
• Ability to coach and mentor others and be enthusiastic ab

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