Jobs at the National Agency for the Control of AIDS (NACA) – Apply Now

Duration: 20 Months

Job Summary

• The Laboratory Program Officer position is responsible for providing support to QMS and Biorisk programs to ensure smooth implementation, including working with the relevant stakeholders to identify communications opportunities and strategies to achieve improved service delivery and best Biorisk practices.
• He/she will support the Senior Technical Specialist (MLSD) and Consultants on coordination of laboratory services and systems.

Key Responsibilities

• Support MLSD to collate reports and conduct analyses of programmatic QMS and Biorisk activities.
• Support the Laboratory Consultant-Leadership and Advocacy on coordination of Laboratory Services and Systems to compile monthly and programmatic reports.
• Support periodic QMS assessments and Mentorship visits at supported laboratories using a Continuous Quality Improvement checklist (SLIPTA) structured in line with ISO 15189 quality standards for medical laboratories.
• Analysis of Quantitative and Qualitative data from the checklist
• Support the planning and implementation of Grant Management activities e.g. meetings with TA providers and other stakeholders, etc.
• Support the development and dissemination of standard biosafety and biosecurity guidelines, manuals & training.
• Support the MLSD to ensure that workplans are regularly monitored, updated, and reported in line with GF policies and guidelines and terms of grant agreement.
• Attend meetings (i.e. meeting with GF, with SRs during program review, PMU meetings, other stakeholders), document and share the minutes and follow up on the next steps/action points  
• Support the MLSD and TAs to identify bottlenecks to smooth implementation and follow up on resolution of the challenges
• Maintain an up-to-date contact list of stakeholders and other implementing partners.
• Assist with planning of site visits to verify deliverables, implementation progress and address issues as may be required.
• Provide clear documentation of programmatic achievements and keep management informed on monthly, quarterly, and annual basis.
• Carry out additional duties as may be assigned by the MLSD.

Qualification and Work Experience

• Bachelor’s Degree in Medical Laboratory Science.
• Master’s in public health, health sciences, and any other relevant scientific field will be an added advantage.
• 5 years post-qualification experience working with at least 3 years in a GF or related grant.
• In-depth knowledge of Quality Management System and Biorisk programming with working knowledge of laboratory systems strengthening in a developing country particularly Nigeria.
• Working knowledge of major donor policies (Global Fund) as well as international not-for- profit organizations will be an added advantage.
• Experience with data analysis and interpretation.
• Perform detail-oriented work with a high level of accuracy.
• Interact with diplomacy and tact and follow-up on requests with team members in a timely and efficient manner.
• Excellent written, oral and interpersonal communication skills with ability to work as a team member.
• Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.
• Good skills in using word processing, spreadsheet, database, and presentation software (Microsoft Office applications preferred).

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Job Summary

• The Accountant position is responsible for assisting the Senior Finance Officer with safeguarding the assets (financial and physical) of NACA and ultimately the Global Fund (GF) or other donor against fraud, loss or misuse.
• S/He is responsible for ensuring that any funds expended in accordance with Generally Accepted Accounting Principles, NACA’s policy, and Global Fund Guidelines. 

Key Responsibilities

• Prepare payment vouchers for activities (advances and retirements) and vendors after ensuring correctness of documents and approvals in a timely and safely manner (to minimize NACA’s risk exposure).
• Properly code all transactions
• Liaise with staff to resolves issues with payment requests (advances, retirements, vendor payments, etc.)
• Prepares daily bank schedule and submit for necessary approvals
• Prepares, manages and maintains advance register and aging analysis
• Manage budget flexibility tracker
• Control and enter all expenses from the petty cash
• Ensure balances of unused part of advances are refunded and deposited into the NACA GF dedicated bank account
• Support in generating Remita RRR code for cash to be deposited into the bank account
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into NAVISION
• Participate in spot checks of activities and SR reviews
• Maintain accounting files
• Preparation and filing of forms for payments of taxes and social security
• Ensure that entries are entered into financial system accurately and timely.
• Ensure that month and year-end accounting activities are done accurately and in compliance with NACA policies, procedures and GF guidelines.
• Prepare weekly and monthly specialized reports for the Finance Manager to review and submit to Project Director
• Ensure that all  transactions are adequately supported by internal approvals and third-party supporting documents such as price quotes, purchase orders, invoices, memos shipping receipts and proof of delivery.
• Ensure audit compliance utilizing principles of audit and performance.

Requirements

• Bachelor’s Degree in Accounting / Finance / Business Administration / Audit
• Master / ICAN or equivalent degree (CA, CPA, ACCA, CIMA, CFA, CFE, etc.) is an added advantage
• A minimum of 5 years accounting or auditing and grants management experience
• Preferably at least 2 years’ experience working with donor funded projects.
• Ability to use modern accounting software (NAVISION preferred)
• Good understanding of budgets, financial processes and financial reporting and compliance with donor requirements.
• Excellent experience of budgeting and budget management
• Excellent understanding of financial systems and procedures
• Excellent experience of Microsoft Packages, Excel, PowerPoint and Word
• Strong communication and interpersonal skills
• Ability to manage a complex and diverse workload and to work to tight deadlines
• Ability to work with minimal supervision work and as part of a diverse team
• Strong supervisory and capacity building skills, experience in managing professional staff is an advantage.
• Strong written and oral communication skills, including professional level English language skills.