Jobs at Walex Biz Nigeria Limited – Apply Now

Job Description

The Job Description for this role include; 

• Welcome, register guests/clients and attend to them in a prompt and timely manner. 
• Log all registrations for the day into Microsoft Access for backup. 
• Answers the phone while maintaining a polite, consistent phone manner using proper telephone etiquette. 
• Ensures client’s/guest’s arrival to scheduled meetings. 
• Receive incoming communique and forward to their relevant departments. 
• Provide information to the public by answering, admitting procedure, regulation, and service inquiries, referring inquiries. 
• Follow up on scheduled meetings and inform the necessary attendees. 
• The Front desk staff must be extra vigilante, report suspicious movement. 
• Make a list of items needed in the unit that is needed in the working space. 
• Do a checklist of all unit equipment. Report any equipment issues or downtime to the Maintenance and IT unit. 
• Ensure all persons required to be in the office are present on time. 
• Comprehensive report sent at the end of the shift including logging all incidents that happen within the unit and its environs. 
• The front desk staff is to carry out all other duties as assigned to her including listing on-duty staff and ensure strict clock in and out. 

Requirements for the role include; 

• Candidates should possess a Bachelor’s Degree or its equivalent role.
• Must be female.
• Must have 1-2years work experience in customer service or administrative roles.
• Must be confident, polite and good looking.
• Must be jovial and friendly.
• Must be a good team player.
• Knowledge of social media management is an added advantage
• Leadership skills with the ability to set and prioritize goals 
• Strong communication and presentation skills 
• Exceptional problem-solving and observational skills 
• Proficient in MS Office/ Working knowledge of IT

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Job Description

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records 
• Performing major accounting duties 
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them into the CEO’s office.
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Acting as the point of contact among executives, employees, clients and other external partners
• Managing information flow in a timely and accurate manner
• Conduct any research the executive needs
• Problem solve any issues that the executive requests
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Accurately recording minutes from meetings.
• Provide general administrative support.

Job Requirement

• B.Sc in any related field
• Must be female
• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent knowledge of MS Office Suite.
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

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