Workplace Administrator & Facilities Support at Zipline – Hiring Now

About You And The Role

• Are you a recent graduate or looking to kick-start your career in facilities management? We’re excited to welcome an enthusiastic, detail-oriented Facilities Assistant to our team! This role is perfect for someone eager to learn and gain hands-on experience in maintaining and managing workspaces. You’ll help create a safe, functional, and efficient environment that supports all staff and visitors.

What You’ll Do

• Plan and execute operational tasks: Be the most vibrant planner and executor of key activities that keeps operations running smoothly; transport and movements, housing, maintenance and many more. This would require you to be a very good communicator, highly flexible and be a supportive team player as there is high engagement with multiple stakeholders.
• Plan and execute administrative tasks: You would be responsible for preparing communications, such as memos, emails, invoices, reports and other in country correspondence. You will also be responsible for scheduling staff and other meetings; as well as scheduling appointments where necessary. Where required you would also be responsible for collating and distributing mails and action item tasks from staff and other meetings
• Coordinate and support visitors: You’ll be the point of contact for all visitors to and from the center. You’ll be responsible for ensuring a seamless and world-class hospitality experience for all visitors coming to the center.
• Coordinate Stakeholder Meetings: You would be responsible for working with distribution centers and country level leadership to coordinate stakeholder meetings
• Documentation Management: You will be responsible for ensuring that correspondence between stakeholders and country leaderships are submitted promptly and archived appropriately. You will be required to write and edit documents from letters to reports and instructional documents

What You’ll Bring

• Diploma or HND/Bachelor’s Degree in the field of real estate, facilities management, or any related degree
• Prior internship experience in facilities management and administration (maintenance planning and scheduling, team management and administrative duties)
• Strong data gathering and analytics and reporting skills. Able to work with computing systems (G Suite, Microsoft Office Suite etc.)
• Strong work ethic and personal accountability
• Attention to detail
• You need to speak proficient English